# Welcome to SimpleAccounts Welcome to the SimpleAccounts, a cutting-edge accounting software that seamlessly integrates with your business, offering advanced features, effortless customization, and top-notch security. ## Overview SimpleAccounts is an innovative accounting software that empowers businesses of all sizes to streamline their financial management with ease and precision. Our user-friendly platform provides a comprehensive suite of features, including invoicing, expense tracking, payroll management, and financial reporting. With SimpleAccounts, you can effortlessly generate professional invoices, monitor cash flow, and gain valuable insights into your company's financial health. What sets SimpleAccounts apart is its unparalleled customization and flexibility. Tailor the software to your specific needs, integrate with existing systems, and enjoy the freedom of on-premise installation for enhanced data sovereignty and security. Our triple-entry accounting system, powered by blockchain technology, ensures transparent and secure transactions, bolstering trust and accountability. Join the growing community of satisfied users who rely on SimpleAccounts to simplify their financial operations, save time, and make informed decisions for long-term success. Experience the future of accounting with SimpleAccounts today. ## Quick links {% content-ref url="/pages/tJYMmdokuNPG7BflZhKZ" %} [What we do](/overview/what-we-do) {% endcontent-ref %} {% content-ref url="/pages/zoOh1wAV03KaPfGIiw2r" %} [Key Features](/overview/key-features) {% endcontent-ref %} ## Get Started We've put together some helpful guides for you to get setup with our product quickly and easily. {% content-ref url="/pages/gHdtB37l2rVWHFxKrakw" %} [Installation Guide](/getting-started/installation-guide) {% endcontent-ref %} {% content-ref url="/pages/LSqVItoLz1Bq3RkSptDq" %} [Setting permissions](/getting-started/installation-guide/setting-permissions) {% endcontent-ref %} {% content-ref url="/pages/KQhVb7VeaSpvPDieBHfv" %} [Inviting Members](/getting-started/installation-guide/inviting-members) {% endcontent-ref %} # What we do At SimpleAccounts, we revolutionize financial management with our cutting-edge accounting software, empowering businesses with intuitive tools and transparent, secure transactions. ## Overview At SimpleAccounts, we are on a mission to transform the way businesses manage their finances. We offer a comprehensive suite of innovative accounting software solutions designed to simplify and streamline financial processes, empowering businesses of all sizes to take control of their financial health. Our flagship product, SimpleAccounts, is a state-of-the-art blockchain-enabled triple accounting system that ensures the accuracy and transparency of every transaction. By leveraging blockchain technology, we provide a secure and tamper-proof record of all accounting entries, making auditing processes more efficient and reliable. With SimpleAccounts, businesses can easily create and manage professional invoices, track expenses, handle payroll, and reconcile bank transactions with ease. Our user-friendly interface and real-time reporting capabilities allow business owners and finance professionals to make data-driven decisions and gain valuable insights into their financial performance. What sets us apart is our focus on customization and integration. We understand that every business is unique, so we offer tailor-made solutions to fit the specific needs of our clients. Whether you require on-premise installation, legacy system integrations, or advanced customization, our team of experts is here to ensure a seamless and efficient implementation. Data sovereignty and security are of paramount importance to us. With SimpleAccounts, you can have peace of mind knowing that your financial data is protected with industry-leading security measures, ensuring that your sensitive information remains confidential and secure. Join the growing list of satisfied clients in UAE and Canada who have experienced the transformative power of SimpleAccounts. Take control of your financial future with our cutting-edge accounting software and unlock the full potential of your business. Let SimpleAccounts be your trusted partner in financial management, so you can focus on what matters most - growing your business. ## Video overview Got 2 minutes? Check out a video overview of our product: Coming Soon... # Key Features Discover the powerful features of SimpleAccounts, your all-in-one accounting solution. From effortless invoicing and seamless expense tracking to efficient payroll management, we've got you covered.
## Dashboard The dashboard in SimpleAccounts provides an interactive and visual representation of crucial financial reports, including Supplier & Customer Paid Invoices and Banking details with the balance of all bank accounts. It also presents comprehensive Cashflow statistics and the Profit & Loss report, offering a comprehensive overview of the company's financial performance. By leveraging the dashboard, users can quickly grasp key financial insights, make informed decisions, and efficiently monitor their business's financial health. ## [1. Income ](/product-guides/income)**\*Free** The Income module in SimpleAccounts empowers you to efficiently manage your revenue streams. 1. [**Customer Invoices**](/product-guides/income/customer-invoices): Create and send professional invoices to your clients, ensuring timely payments and improved cash flow. 2. [**Income Receipts**](/product-guides/income/income-receipts): Track income received and stay on top of your finances, allowing you to view and manage paid receipts for various customer invoices. 3. [**Quotation**](/product-guides/income/quotations): Create and manage quotes for your products or services, streamlining the sales process and enhancing communication with potential customers. Simplify your income management and boost your business with SimpleAccounts' comprehensive Income module. ### [**1.1 Customer Invoices**](/product-guides/income/customer-invoices) Customer Invoice in SimpleAccounts allows you to create and send professional invoices to your clients with ease. Customize invoice templates, add line items, and specify payment terms effortlessly. Stay organized by tracking the status of invoices and ensure timely payments for improved cash flow. Simplify your billing process and enhance customer communication with SimpleAccounts' intuitive and user-friendly Customer Invoice feature. ### [**1.2 Income Receipts**](/product-guides/income/income-receipts) With Income Receipts in SimpleAccounts, managing and tracking payments from your customers becomes hassle-free. Easily record and categorize incoming payments, ensuring accurate and up-to-date financial records. Keep tabs on outstanding balances and stay on top of your cash flow. The Income Receipts feature provides a seamless and efficient way to handle incoming funds, improving your financial management and streamlining your revenue tracking process. ### [**1.3 Quotation**](/product-guides/income/quotations) With the Quotation feature in SimpleAccounts, create and manage professional and detailed quotations for your clients. Tailor quotes with specific prices, terms, and conditions, providing a clear overview of your products or services. Effortlessly send quotations to clients and track their status within the system. The Quotation feature streamlines your sales process, enabling you to provide accurate and enticing proposals to potential customers, enhancing your business's professionalism and sales effectiveness. ## [2. Expense ](/product-guides/expense)**\*Free** Efficiently manage your business expenses with SimpleAccounts' Expense module. 1. [**Expenses**](/product-guides/expense/expenses): Record and categorize all your expenditures, from day-to-day operational costs to supplier invoices. 2. [**Supplier Invoices**](/product-guides/expense/supplier-invoices)**:** Easily track and organize supplier invoices and monitor payment statuses for better financial control. 3. [**Purchase Receipts**](/product-guides/expense/purchase-receipts): Keep a detailed record of received goods or services and streamline your reconciliation process. Simplify your expense tracking and enhance your financial management with SimpleAccounts' comprehensive Expense module. ### [2.1 Expenses](/product-guides/expense/expenses) Keep your business finances in check with SimpleAccounts' Expenses feature. Easily track and categorize all your company's expenses, including day-to-day operational costs, supplier invoices, and more. Stay on top of your financial commitments and maintain a clear overview of your spending to make informed business decisions. With SimpleAccounts, managing expenses has never been easier and more organized. ### [2.2 Supplier Invoices](/product-guides/expense/supplier-invoices) Streamline your supplier interactions with SimpleAccounts' Supplier Invoices feature. Keep a detailed record of all your incoming supplier invoices, track their due dates, and manage payments efficiently. With this convenient tool, you can easily monitor outstanding balances and ensure timely payments, fostering stronger relationships with your suppliers. Simplify your invoicing process and gain better control over your accounts payable with SimpleAccounts' Supplier Invoices. ### [2.3 Purchase Receipts](/product-guides/expense/purchase-receipts) Easily manage and track your purchase receipts with SimpleAccounts' Purchase Receipts feature. Capture and store electronic or scanned copies of your purchase receipts for easy reference and bookkeeping. Keep your financial records organized and accessible, ensuring smooth accounting processes. Stay on top of your expenses and maintain accurate financial records with the help of SimpleAccounts' Purchase Receipts functionality. ## [3. Banking](/product-guides/banking) The banking section of SimpleAccounts application provides a gateway to add bank transactions to the account, reconcile bank account and make transactions compatible. 1. [**Bank Account**](/product-guides/banking/manage-bank-accounts/add-bank-account-to-simpleaccounts): Connect your bank by adding your Bank Account and optimize your transactions for simplified operations. ### [3.1 Bank Account](/product-guides/banking/manage-bank-accounts) The bank account section in enables users to add their bank accounts and manage transactions, such as deposits, withdrawals, and transfers, directly from their bank accounts. Moreover, the software provides the crucial functionality of [reconciling transactions](/product-guides/banking/manage-transactions/reconcile-a-transaction), where users can compare recorded transactions with their bank statements to ensure accuracy and detect any discrepancies. ## [4. Accountant](/product-guides/accountant) The Accountant module in SimpleAccounts is a powerful auditing tool designed to streamline financial management, with a strong focus on ensuring accurate and transparent financial records. 1. [**Opening Balance:**](/product-guides/accountant/opening-balance) Set your initial financial position. Ensure accuracy from the start and transition smoothly from previous accounting periods. 2. [**Journal:**](/product-guides/accountant/journal) Record and manage transactions with ease. From adjustments to transfers, maintain detailed, auditable financial records throughout the accounting period. ### [4.1 Opening Balance](/product-guides/accountant/opening-balance) Take control of your financial starting point with the Opening Balance feature. When you begin using the SimpleAccounts accounting software, this feature empowers you to set the initial position of your accounts accurately. By doing so, you ensure that your financial records are correct right from the beginning, laying a strong foundation for your accounting processes. Seamlessly transition from previous periods or systems, maintaining consistency in your financial reporting and data migration. ### [4.2 Journals](/product-guides/accountant/journal) Simplify your financial recording and management tasks with the Journals feature. This powerful tool enables you to effortlessly record various financial transactions, including adjustments and transfers between accounts. What sets Journals apart is its ability to provide a detailed audit trail. The system keeps a clear log of each transaction you make, making it easy for accountants and auditors to review and verify your financial records throughout the accounting period. ## [5. Report](/product-guides/reports) The Report section in SimpleAccounts encompasses a comprehensive array of financial reports to enhance your financial analysis and decision-making. ***Financial Reports:*** * **Profit & Loss:** Summarizes the company's revenues, expenses, and profitability for a specific period, providing insight into its financial performance. * **Balance Sheet:** Presents a snapshot of the company's financial position, including its assets, liabilities, and equity, as of a particular date. * **Horizontal Balance Sheet:** Compares the company's Balance Sheet across multiple periods, highlighting changes and trends over time. * **Trial Balances:** Lists all accounts and their respective balances to ensure accuracy and identify any discrepancies in the accounting records. * **Cash Flow:** Tracks the company's cash inflows and outflows, showcasing its liquidity and ability to meet financial obligations. ***VAT Reports:*** * **VAT Reports:** Provides an overview of the company's Value Added Tax (VAT) transactions, aiding in tax compliance and reporting. * **FTA VAT Audit File:** Presents VAT data in a specific format required for audits by the tax authorities. * **FTA Excise Tax Audit File**: Presents Excise Tax data in a specific format for regulatory audits. ***Detailed:*** * **Detailed General Ledger:** Offers comprehensive records of all financial transactions, allowing for a granular view of the company's financial activities. ***Sales**:* * **Sales By Customer:** Breaks down sales revenue by individual customers, helping to identify top clients and sales patterns. * **Sales By Product:** Breaks down sales revenue by specific products, assisting in product performance analysis and inventory management. ***Corporate Tax:*** * **Corporate Tax:** Handles reporting and compliance for corporate taxes, ensuring adherence to tax laws and regulations. ***Expense**:* * **Expense Details:** Provides a detailed breakdown of company expenses, offering a comprehensive view of spending patterns. * **Expense By Category:** Categorizes expenses, allowing businesses to monitor and manage costs effectively. ***Receivables***: * **Receivable Invoice Summary:** Summarizes outstanding invoices owed to the company by customers, providing an overview of accounts receivable. * **Receivable Invoice Details:** Offers a detailed view of individual invoices owed to the company, facilitating effective receivables management. ***Purchase**:* * **Purchase By Vendor:** Breaks down purchases by vendor, helping businesses track spending with specific suppliers. * **Purchase By Product:** Breaks down purchases by specific products, aiding in inventory management and supplier evaluation. ***Payments Received:*** * **Tax Credit Note Details:** Provides detailed information about tax credit notes received, impacting tax liabilities and refunds. ***Invoices***: * **Invoice Details:** Offers in-depth information about individual invoices issued by the company, including payment terms and due dates. ***Payables***: * **Payables Invoice Summary:** Summarizes outstanding invoices the company owes to vendors, giving an overview of accounts payable. * **Payable Invoice Details:** Provides detailed information about individual invoices owed to vendors, helping with payables management. ***AR Aging Report:*** * **AR Aging Report:** Shows the age of outstanding accounts receivable, identifying overdue payments and potential collection issues. ***Payrolls*****:** * **Payrolls Summary:** Summarizes payroll expenditures, including employee salaries and benefits, helping businesses manage labor costs effectively. ## [6. Master](/product-guides/master) The Master module in SimpleAccounts is the heart of the financial system, that keeps all the crucial foundational data organized for your accounting. It plays a pivotal role in organizing and managing essential elements of the accounting process. Without this module, your accounting wouldn't work smoothly, as it helps organize and manage all the essential information necessary for accurate and efficient financial operations. 1. [**Chart of Accounts:**](/product-guides/master/chart-of-accounts) Create a complete list of financial accounts to organize your bookkeeping and financial reports effectively. 2. [**Contacts**](/product-guides/master/contact): Manage customer and supplier details for smooth communication and better business relationships. 3. [**Product:**](/product-guides/master/product) Create and monitor your products or services with pricing and stock information. 4. [**Product category:**](/product-guides/master/product-category) Group and organize products for efficient inventory management and reporting. 5. [**VAT category**](/product-guides/master/vat-category): Categorize products based on VAT rates for accurate tax calculations. 6. [**Currency Rate:**](/product-guides/master/currency-rate) Record exchange rates for seamless multi-currency transactions. 7. [**Employee:**](/product-guides/master/employee) Organize employee information and payroll details for effective workforce management. ### [6.1 Chart Of Accounts](/product-guides/master/chart-of-accounts) The Chart of Accounts in SimpleAccounts is a list of predefined account names or categories used for recording financial transactions. It includes common accounts such as cost of goods sold, equity, accounts payable, and administrative expenses. This feature streamlines data entry and ensures accurate and organized financial records. ### [6.2 Contact](/product-guides/master/contact) The Contact feature in SimpleAccounts allows you to store and manage essential information about your customers and suppliers in one convenient place ### [6.3 Product](/product-guides/master/product) The Product section enables users to create and manage details about their products or services. Its purpose is to act as a product catalog, allowing businesses to keep track of offerings, their descriptions, prices, and stock levels. By maintaining an up-to-date Product section, you can get efficient inventory management, accurate sales tracking, and informed decision-making for restocking and pricing strategies. ### [6.4 Product Category](/product-guides/master/product-category) With the Product Category feature, users can group and classify their products based on shared attributes or characteristics. You can create an organized structure for products, simplifying inventory management and analysis. ### [6.5 VAT Category](/product-guides/master/vat-category) The VAT Category feature allows users to categorize products or services based on applicable VAT rates. It ensures accurate taxation by associating the correct VAT rates with each product or service. ### [6.6 Currency Rate](/product-guides/master/currency-rate) With the Currency Rate feature in SimpleAccounts, users can record exchange rates for different currencies used in their business transactions. This functionality enables smooth handling of multi-currency transactions and conversions, ensuring accurate financial reporting and efficient management of international trade. ### [6.7 Employee](/product-guides/master/employee) The Employee section provides a platform to manage and store vital information concerning a company's employees. This section centralizes employee details, payroll information, and HR-related data, streamlining workforce management and ensuring smooth adherence to labor laws. ## [7. Inventory](/product-guides/inventory) Inventory management in SimpleAccounts offers effective control over your warehousing and stock organization. By keeping track of your inventory, you can avoid shortages and ensure adequate stock levels. The module also provides insights into top-selling and low-selling products through its dashboard, enabling you to make informed decisions and optimize stock levels. In total, you can streamline your inventory management process and enhance overall efficiency in your business operations. ## [8. Payroll](/product-guides/payroll) The Payroll module in SimpleAccounts is a comprehensive tool that simplifies and automates the entire payroll process. 1. [**Run Payroll**](/product-guides/payroll/run-payroll): Efficiently process employee payments with a few clicks, generating payslips and distributing salaries effortlessly in SimpleAccounts. 2. [**Payroll Config**](/product-guides/payroll/payroll-configuration): Customize payroll settings with ease, defining salary components, tax rates, and deductions in SimpleAccounts. ### [8.1 Payroll Run](/product-guides/payroll/run-payroll) SimpleAccounts Run Payroll feature allows you to process employee payments seamlessly. With a few clicks, initiate payroll runs for specific payment periods, effortlessly generating payslips for each employee and sending them in a click. After the payroll run, distribute salaries to employees instantly, ensuring timely and accurate payments. This intuitive feature eliminates manual calculations, reduces payroll errors, and enhances overall payroll efficiency. ### [8.2 Payroll Configuration](/product-guides/payroll/payroll-configuration) With the Payroll Configuration feature, you have the flexibility to tailor your payroll system according to your company's specific needs. You can effortlessly customize various payroll settings, such as defining different salary components, tax rates and deductions. Additionally, you can input employee details, including names, designations, company details and other required information for accurate and personalized payroll calculations. Thank you for exploring SimpleAccounts. Now equipped with a deep understanding of our modules, features, and benefits with our [Product Guide](/product-guides/income), you can confidently streamline your financial management and make informed decisions for your business. [Get started Now!](/getting-started/installation-guide) [Start your seamless accounting journey today!](/getting-started/installation-guide) # Self-Hosted Service Take control of your accounting with SimpleAccounts Self-Hosted. Host it on your terms, access unlimited features, and customize to fit your unique business needs. ## Why Self-Hosted SimpleAccounts Self-Hosted offers you the freedom and control to manage your accounting software. You can host it on your own premises or choose your preferred cloud platform, ensuring data security and control. Benefit from a user-friendly interface and access essential accounting features with a lifetime free software license. Tailor your experience with chargeable support plans, custom integrations, and industry-specific services. Our dedicated team provides personalized support to make accounting effortless. Explore our value-added services, including a mobile app, AI-based chatbot, image scanning, and fast payment integrations. Choose SimpleAccounts Self-Hosted for a personalized and flexible accounting solution! ## How Free SimpleAccounts is able to offer its software for free when you host it yourself because the company follows a value-based costing model. By allowing users to host the software on their own premises or cloud of choice, SimpleAccounts eliminates the cost of providing hosting services. The company sustains this model by focusing on providing value to its users. If the software adds value to your business and meets your needs, the company will charge for additional support plans and value-added services that enhance your experience. ### Benefits for Users: 1. Cost Savings: Hosting SimpleAccounts on your own eliminates hosting fees, allowing you to enjoy the core accounting features for free. 2. Control and Security: Self-hosting provides you with full control over your data and ensures data security and sovereignty. 3. Flexibility and Customization: You can tailor the software to your specific business needs with customizations and integrations. 4. Access to Essential Features: Even with the free license, you get unlimited access to the essential accounting features. ### Benefits for the Company: 1. Attracting a Large User Base: Offering a free software license attracts a larger user base, expanding brand awareness and market share. 2. Revenue from Value-Added Services: The company generates revenue from chargeable support plans, customizations, integrations, and additional value-added services. 3. Market Differentiation: SimpleAccounts stands out from competitors by providing a unique combination of free software with value-based chargeable services. ## Competitor's Free Plans Competitors in the market may offer free plans, but these plans often come with restrictions on usage or time limitations. In contrast, SimpleAccounts stands out as the only software that provides a true free software license with unlimited use. With SimpleAccounts, users can benefit from essential accounting features without any restrictions. Moreover, our excellent community support allows users to seek assistance and guidance at no additional cost, making the software virtually free for them. The only expense users may incur is the negligible hosting cost when they choose to self-host the software, offering significant cost savings compared to competitors' offerings. With SimpleAccounts, users can enjoy a truly free and flexible accounting solution without any hidden limitations or time constraints. ## Per User Per Month Trap Many competitors in the market offer per user per month licenses, which may seem affordable initially. However, this pricing model can quickly become a trap as your business expands and your usage grows. As you add more users, the costs can escalate exponentially, burdening your budget and hindering scalability. SimpleAccounts provides a solution to break free from this trap. With our free software license, you can enjoy unlimited access to essential accounting features without per user fees. As your business grows, you won't be burdened by increasing costs based on the number of users. Instead, you have the flexibility to scale without worrying about additional charges. SimpleAccounts ensures that your focus remains on managing your business effectively, without getting caught in the per user per month pricing trap. # Installation Guide SimpleAccounts is an innovative accounting software that provides a comprehensive solution for businesses of all sizes. Install hassle-free with our user-friendly guide. ### Installation *** SimpleAccounts can be installed using the following methods: 1. [Docker](/getting-started/installation-guide/docker): Install SimpleAccounts as a Docker container. 2. Kubernetes: Deploy SimpleAccounts on a Kubernetes cluster. (Coming Soon...) 3. [Linux OS](/getting-started/installation-guide/linux-os): Install SimpleAccounts on a Linux operating system. 4. [Mac OS](/getting-started/installation-guide/mac-os): Install SimpleAccounts on a macOS. 5. [Windows OS](/getting-started/installation-guide/windows): Install SimpleAccounts on a Windows operating system. 6. Microsoft Azure Cloud: Deploy SimpleAccounts on Microsoft Azure Cloud. (Coming Soon...) 7. AWS Cloud: Deploy SimpleAccounts on Amazon Web Services (AWS) Cloud. (Coming Soon...) 8. Google Cloud: Deploy SimpleAccounts on Google Cloud. (Coming Soon...) 9. DigitalOcean Cloud: Deploy SimpleAccounts on DigitalOcean Cloud. (Coming Soon...)
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# Docker SimpleAccounts-UAE is a web application for managing accounts. This README provides instructions for installing and running SimpleAccounts-UAE using Docker and Docker Compose. ### Prerequisites *** Before proceeding with the installation, please make sure you have the following prerequisites installed: * Git: [Install Git](https://git-scm.com/) * Docker: [Install Docker](https://docs.docker.com/get-docker/) * Docker Compose: [Install Docker Compose](https://docs.docker.com/compose/install/) **Installing Git** *** Setting up Git on Windows is a straightforward process. Follow these steps to get started: 1. Download Git: * Visit the official Git website: * Click on the "Download for Windows" button. * The download will start automatically. Once it's complete, run the installer. 2. Install Git: * Run the downloaded Git installer. * You'll see a series of setup options: * Select the language you prefer for the installation process. * Click "Next" to proceed. * Read the license agreement and accept it. * Select "OpenSSL" option for HTTPS transport backend. * Click "Next" to proceed. 3. Complete the Installation: * Choose your preferred terminal emulator for using Git commands (e.g., Git Bash, Command Prompt, PowerShell). Git Bash is highly recommended. * Click "Next" to begin the installation process. * When the installation is complete, click "Finish." 4. Verify the Installation: * Open the terminal emulator you chose during installation (e.g., Git Bash). * To verify Git installation use below command. You should see the installed Git version in the terminal. ``` git --version ``` **Docker Install Verification** To verify if Docker and Docker Compose are installed correctly, run the following commands: ``` docker --version docker-compose --version ``` Make sure you see the version numbers for both commands. ### Installation *** 1. Clone the SimpleAccounts-UAE repository: ``` git clone https://github.com/SimpleAccounts/SimpleAccounts-UAE.git cd SimpleAccounts-UAE ``` 2. Open the `docker/docker-compose.yml` file and review the environment variables defined under the backend service section. These variables control various aspects of the application, including SMTP configuration and database settings. It is recommended to change the default values, especially for sensitive information such as passwords. 3. Start the application using Docker Compose: ``` docker-compose up -d ``` This command will download the required Docker images and start the containers in the background. Access the SimpleAccounts-UAE application by opening your web browser and navigating to [http://localhost:80](http://localhost/).
### Environment Variables *** The following environment variables can be configured in the `docker/docker-compose.yml` file under the backend service section: * `SIMPLEVAT_SMTP_USER`: SMTP username for sending emails. * `SIMPLEVAT_SMTP_PASS`: SMTP password for authentication. * `SIMPLEVAT_SMTP_HOST`: SMTP server hostname. * `SIMPLEVAT_SMTP_PORT`: SMTP server port. * `SIMPLEVAT_SMTP_AUTH`: SMTP authentication method. * `SIMPLEVAT_SMTP_STARTTLS_ENABLE`: Enable STARTTLS for SMTP connection. * `SIMPLEVAT_RELEASE`: Application release version. * `SIMPLEVAT_HOST`: Application host URL. * `SIMPLEVAT_DB_HOST`: Hostname of the PostgreSQL database. * `SIMPLEVAT_DB`: Name of the PostgreSQL database. * `SIMPLEVAT_DB_USER`: PostgreSQL database username. * `SIMPLEVAT_DB_PASSWORD`: PostgreSQL database password. * `SIMPLEVAT_DB_PORT`: PostgreSQL database Port number. It is recommended to review and update these variables according to your specific configuration. > Note: Please ensure that sensitive information, such as passwords, are stored securely and not committed to version control.
# Linux OS SimpleAccounts-UAE is a web application for managing accounts. This README provides instructions for installing and running SimpleAccounts-UAE using Docker and Docker Compose. ### Prerequisites *** Before proceeding with the installation, please make sure you have the following prerequisites installed: * Git: [Install Git](https://git-scm.com/) * Docker: [Install Docker](https://docs.docker.com/get-docker/) * Docker Compose: [Install Docker Compose](https://docs.docker.com/compose/install/)
### Git Installation *** Installing Git on Linux is a very easy process and depending on the Linux distribution you are using. Here are the steps for some common Linux distributions: 1. **Ubuntu/Debian**: * Open a terminal (you can use Ctrl+Alt+T). * Update the package list: ``` sudo apt update ``` **Install Git:** ``` sudo apt install git ``` 2. **Fedora**: * Open a terminal. * Update the package list ``` sudo dnf update ``` **Install Git:** ``` sudo dnf install git ``` 3. **CentOS/RHEL**: * Open a terminal. * Install Git from the EPEL repository: ``` sudo yum install epel-release sudo yum install git ``` 4. **Other Distributions**: For other Linux distributions, you can use their respective package manager to install Git. Search for the Git package using the package manager and install it. **Verify Installation**: * After installation, you can verify Git is correctly installed by opening a terminal and running: ``` git --version ``` ### Docker Install *** Here are detailed instructions to install Docker and Docker Compose on different Linux distributions: ### Ubuntu and Debian-based Systems: *** Installing Docker on Ubuntu and Debian-based Systems: 1. Open a terminal. 2. Update the package index: ``` sudo apt update ``` 3. Install the necessary packages to allow apt to use a repository over HTTPS: ``` sudo apt install apt-transport-https ca-certificates curl software-properties-common ``` 4. Add the official Docker GPG key: ``` curl -fsSL https://download.docker.com/linux/ubuntu/gpg | sudo gpg --dearmor -o /usr/share/keyrings/docker-archive-keyring.gpg ``` 5. Add the Docker repository: For Ubuntu: ``` echo "deb [arch=amd64 signed-by=/usr/share/keyrings/docker-archive-keyring.gpg] https://download.docker.com/linux/ubuntu $(lsb_release -cs) stable" | sudo tee /etc/apt/sources.list.d/docker.list > /dev/null ``` 6. Update the package index again: ``` sudo apt update ``` 7. Install Docker: ``` sudo apt install docker-ce docker-ce-cli containerd.io ``` 8. Verify the installation by running `docker --version` in the terminal. It should display the Docker version number. ### **Installing Docker Compose on Ubuntu and Debian-based Systems:** *** 1. Install Docker Compose using `curl`: ``` sudo curl -L "https://github.com/docker/compose/releases/latest/download/docker-compose-$(uname -s)-$(uname -m)" -o /usr/local/bin/docker-compose ``` 2. Make the `docker-compose` binary executable: ``` sudo chmod +x /usr/local/bin/docker-compose ``` 3. Verify the installation by running `docker-compose --version` in the terminal. It should display the Docker Compose version number. ### CentOS: *** ### **Installing Docker on CentOS:** *** 1. Open a terminal. 2. Install the required packages for Docker: ``` sudo yum install -y yum-utils device-mapper-persistent-data lvm2 ``` 3. Add the Docker repository: ``` sudo yum-config-manager --add-repo https://download.docker.com/linux/centos/docker-ce.repo ``` 4. Install Docker: ``` sudo yum install -y docker-ce docker-ce-cli containerd.io ``` 5. Start Docker: ``` sudo systemctl start docker ``` 6. Enable Docker to start on boot: ``` sudo systemctl enable docker ``` 7. Verify the installation by running `docker --version` in the terminal. It should display the Docker version number. ### **Installing Docker Compose on CentOS:** *** 1. Install Docker Compose using `curl`: ``` sudo curl -L "https://github.com/docker/compose/releases/latest/download/docker-compose-$(uname -s)-$(uname -m)" -o /usr/local/bin/docker-compose ``` 2. Make the `docker-compose` binary executable: ``` sudo chmod +x /usr/local/bin/docker-compose ``` 3. Verify the installation by running \` ``` docker-compose --version` in the terminal. It should display the Docker Compose version number. ``` ### Other Linux Distributions: *** For other Linux distributions, the installation steps for Docker and Docker Compose may vary. It's recommended to refer to the official Docker documentation for instructions specific to your distribution: * Docker installation: * Docker Compose installation: Make sure to follow the instructions provided for your specific Linux distribution to ensure a successful installation of Docker and Docker Compose. To verify if Docker and Docker Compose are installed correctly, run the following commands: ``` docker --version docker-compose --version ``` Make sure you see the version numbers for both commands. ### **Installation:** *** 1. Open the `docker/docker-compose.yml` file and review the environment variables defined under the backend service section. These variables control various aspects of the application, including SMTP configuration and database settings. It is recommended to change the default values, especially for sensitive information such as passwords. ``` git clone https://github.com/SimpleAccounts/SimpleAccounts-UAE.git cd SimpleAccounts-UAE ``` 2. Clone the SimpleAccounts-UAE repository: 3. Start the application using Docker Compose: ``` docker-compose up -d ``` This command will download the required Docker images and start the containers in the background. Access the SimpleAccounts-UAE application by opening your web browser and navigating to [http://localhost:80](http://localhost/). ### Environment Variables *** The following environment variables can be configured in the `docker/docker-compose.yml` file under the backend service section: * `SIMPLEVAT_SMTP_USER`: SMTP username for sending emails. * `SIMPLEVAT_SMTP_PASS`: SMTP password for authentication. * `SIMPLEVAT_SMTP_HOST`: SMTP server hostname. * `SIMPLEVAT_SMTP_PORT`: SMTP server port. * `SIMPLEVAT_SMTP_AUTH`: SMTP authentication method. * `SIMPLEVAT_SMTP_STARTTLS_ENABLE`: Enable STARTTLS for SMTP connection. * `SIMPLEVAT_RELEASE`: Application release version. * `SIMPLEVAT_HOST`: Application host URL. * `SIMPLEVAT_DB_HOST`: Hostname of the PostgreSQL database. * `SIMPLEVAT_DB`: Name of the PostgreSQL database. * `SIMPLEVAT_DB_USER`: PostgreSQL database username. * `SIMPLEVAT_DB_PASSWORD`: PostgreSQL database password. * `SIMPLEVAT_DB_PORT`: PostgreSQL database Port number. It is recommended to review and update these variables according to your specific configuration. > Note: Please ensure that sensitive information, such as passwords, are stored securely and not committed to version control. # Mac OS SimpleAccounts-UAE is a web application for managing accounts. This README provides instructions for installing and running SimpleAccounts-UAE using Docker and Docker Compose. ### Prerequisites *** Before proceeding with the installation, please make sure you have the following prerequisites installed: Here are detailed instructions to install Docker and Docker Compose on Mac OS: * Git: [Install Git](https://git-scm.com/) * Docker: [Install Docker](https://docs.docker.com/get-docker/) * Docker Compose: [Install Docker Compose](https://docs.docker.com/compose/install/) ### Git Installation *** Installing Git on macOS is a straightforward process
1. **Using Homebrew** (Recommended): Homebrew is a popular package manager for macOS that makes it easy to install and manage various software, including Git. * Open the Terminal. You can find it in the Applications folder under Utilities, or you can use Spotlight (Cmd + Space) and search for "Terminal." * If you don't have Homebrew installed, you can install it by running the following command: ``` /bin/bash -c "$(curl -fsSL https://raw.githubusercontent.com/Homebrew/install/HEAD/install.sh)" ``` * Once Homebrew is installed, you can install Git by running: ``` brew install git ``` 2. **Xcode Command Line Tools**: Git is also available through the Xcode Command Line Tools, which can be installed as follows: * Open Terminal. * Run the following command: ``` xcode-select --install ``` * A dialog will appear asking if you want to install the tools. Click "Install." 3. **Verify Installation**: * After installation, you can verify Git is correctly installed by opening a terminal and running: ``` git --version ``` ### Installing Docker on macOS *** 1. Visit the Docker website: 2. Click on the "Get Docker" button. 3. On the next page, select "Docker Desktop for Mac" to download the installer. 4. Once the download is complete, open the installer package (`.dmg` file). 5. Drag and drop the Docker.app icon into the Applications folder to install Docker. 6. Launch Docker by clicking on the Docker icon in the Applications folder. 7. Docker may prompt you for system-level permissions. Enter your macOS user password to authorize Docker. 8. Docker Desktop will start up, and you'll see the Docker icon appear in the macOS menu bar. 9. Docker may take a few minutes to initialize. Once it's ready, you'll see the Docker status as "Docker is running" in the menu bar. 10. Click on the Docker icon in the menu bar and select "Preferences" to access Docker settings. From there, you can customize various configurations such as resources, network, and more. You can review and adjust these settings according to your needs. 11. Docker is now installed on your macOS machine. You can open a terminal window and run `docker --version` to verify the installation. It should display the Docker version number. ### Installing Docker Compose on Mac OS *** 1. Open a terminal window. 2. Run the following command to download the Docker Compose binary: ``` curl -L "https://github.com/docker/compose/releases/latest/download/docker-compose-$(uname -s)-$(uname -m)" -o /usr/local/bin/docker-compose ``` This command retrieves the latest release of Docker Compose and saves it to the `/usr/local/bin/docker-compose` location. 3. After the download completes, run the following command to make the `docker-compose` binary executable: ``` chmod +x /usr/local/bin/docker-compose ``` 4. Verify the installation by running `docker-compose --version` in the terminal. It should display the Docker Compose version number. Docker and Docker Compose are now successfully installed on your macOS machine. You can proceed with using them as described in your project's README.md file or other relevant documentation. > Note: Make sure to restart your computer after installing Docker and Docker Compose to ensure that all changes take effect properly. To verify if Docker and Docker Compose are installed correctly, run the following commands:
``` docker --version docker-compose --version ``` Make sure you see the version numbers for both commands.
### Installation *** 1. Clone the SimpleAccounts-UAE repository: ``` git clone https://github.com/SimpleAccounts/SimpleAccounts-UAE.git cd SimpleAccounts-UAE ``` 2. Open the `docker/docker-compose.yml` file and review the environment variables defined under the backend service section. These variables control various aspects of the application, including SMTP configuration and database settings. It is recommended to change the default values, especially for sensitive information such as passwords. 3. Start the application using Docker Compose: ``` docker-compose up -d ``` This command will download the required Docker images and start the containers in the background. Access the SimpleAccounts-UAE application by opening your web browser and navigating to [http://localhost:80](http://localhost/). ### Environment Variables *** \ The following environment variables can be configured in the `docker/docker-compose.yml` file under the backend service section: * `SIMPLEVAT_SMTP_USER`: SMTP username for sending emails. * `SIMPLEVAT_SMTP_PASS`: SMTP password for authentication. * `SIMPLEVAT_SMTP_HOST`: SMTP server hostname. * `SIMPLEVAT_SMTP_PORT`: SMTP server port. * `SIMPLEVAT_SMTP_AUTH`: SMTP authentication method. * `SIMPLEVAT_SMTP_STARTTLS_ENABLE`: Enable STARTTLS for SMTP connection. * `SIMPLEVAT_RELEASE`: Application release version. * `SIMPLEVAT_HOST`: Application host URL. * `SIMPLEVAT_DB_HOST`: Hostname of the PostgreSQL database. * `SIMPLEVAT_DB`: Name of the PostgreSQL database. * `SIMPLEVAT_DB_USER`: PostgreSQL database username. * `SIMPLEVAT_DB_PASSWORD`: PostgreSQL database password. * `SIMPLEVAT_DB_PORT`: PostgreSQL database Port number. It is recommended to review and update these variables according to your specific configuration. > Note: Please ensure that sensitive information, such as passwords, are stored securely and not committed to version control. # Windows SimpleAccounts-UAE is a web application for managing accounts. This README provides instructions for installing and running SimpleAccounts-UAE using Docker and Docker Compose. ### Prerequisites *** Before proceeding with the installation, please make sure you have the following prerequisites installed: * Git: [Install Git](https://git-scm.com/) * Docker: [Install Docker](https://docs.docker.com/get-docker/) * Docker Compose: [Install Docker Compose](https://docs.docker.com/compose/install/) ### Git Installation *** Setting up Git on Windows is a straightforward process. Follow these steps to get started: 1. Download Git: * Visit the official Git website: * Click on the "Download for Windows" button. * The download will start automatically. Once it's complete, run the installer. 2. Install Git: * Run the downloaded Git installer. * You'll see a series of setup options: * Select the language you prefer for the installation process. * Click "Next" to proceed. * Read the license agreement and accept it. * Select "OpenSSL" option for HTTPS transport backend. * Click "Next" to proceed. 3. Complete the Installation: * Choose your preferred terminal emulator for using Git commands (e.g., Git Bash, Command Prompt, PowerShell). Git Bash is highly recommended. * Click "Next" to begin the installation process. * When the installation is complete, click "Finish." 4. Verify the Installation: * Open the terminal emulator you chose during installation (e.g., Git Bash). * To verify Git installation use below command. You should see the installed Git version in the terminal. ``` git --version ``` Here are detailed instructions to install Docker and Docker Compose on Windows OS: ### Installing Docker on Windows *** 1. Visit the Docker website: 2. Click on the "Get Docker" button. 3. On the next page, select "Docker Desktop for Windows" to download the installer. 4. Once the download is complete, run the installer. 5. During the installation process, you may be prompted to enable Hyper-V and Windows containers features. Make sure to enable them if requested. 6. After the installation is complete, Docker Desktop will launch automatically. 7. Docker Desktop may take a few minutes to start up. Once it's ready, you'll see the Docker icon in the system tray. 8. Right-click on the Docker icon in the system tray and select "Settings". 9. In the settings window, you can customise various Docker configurations such as resources, network, and more. You can review and adjust these settings according to your needs. 10. Docker is now installed on your Windows machine. You can open a command prompt or PowerShell window and run `docker --version` to verify the installation. It should display the Docker version number. ### Installing Docker Compose on Windows *** 1. Open a web browser and go to the Docker Compose GitHub release page: 2. Scroll down to the "Assets" section of the latest release. 3. Under the "Assets" section, find the Windows executable file with the filename `docker-compose-Windows-x86_64.exe` and click on it to download. 4. Rename the downloaded file to `docker-compose.exe`. 5. Move the `docker-compose.exe` file to a directory that is included in your system's PATH environment variable. This will allow you to run Docker Compose from any command prompt or PowerShell window. 6. Open a command prompt or PowerShell window and run `docker-compose --version` to verify the installation. It should display the Docker Compose version number. Docker and Docker Compose are now successfully installed on your Windows machine. You can proceed with using them as described in your project's README.md file or other relevant documentation. > Note: Make sure to restart your computer after installing Docker and Docker Compose to ensure that all changes take effect properly. To verify if Docker and Docker Compose are installed correctly, run the following commands: ``` docker --version docker-compose --version ``` Make sure you see the version numbers for both commands. ### Installation *** 1. Clone the SimpleAccounts-UAE repository: ``` git clone https://github.com/SimpleAccounts/SimpleAccounts-UAE.git cd SimpleAccounts-UAE ``` 2. Open the `docker/docker-compose.yml` file and review the environment variables defined under the backend service section. These variables control various aspects of the application, including SMTP configuration and database settings. It is recommended to change the default values, especially for sensitive information such as passwords. 3. Start the application using Docker Compose: ``` docker-compose up -d ``` This command will download the required Docker images and start the containers in the background. Access the SimpleAccounts-UAE application by opening your web browser and navigating to [http://localhost:80](http://localhost/). ### Environment Variables *** The following environment variables can be configured in the `docker/docker-compose.yml` file under the backend service section: * `SIMPLEVAT_SMTP_USER`: SMTP username for sending emails. * `SIMPLEVAT_SMTP_PASS`: SMTP password for authentication. * `SIMPLEVAT_SMTP_HOST`: SMTP server hostname. * `SIMPLEVAT_SMTP_PORT`: SMTP server port. * `SIMPLEVAT_SMTP_AUTH`: SMTP authentication method. * `SIMPLEVAT_SMTP_STARTTLS_ENABLE`: Enable STARTTLS for SMTP connection. * `SIMPLEVAT_RELEASE`: Application release version. * `SIMPLEVAT_HOST`: Application host URL. * `SIMPLEVAT_DB_HOST`: Hostname of the PostgreSQL database. * `SIMPLEVAT_DB`: Name of the PostgreSQL database. * `SIMPLEVAT_DB_USER`: PostgreSQL database username. * `SIMPLEVAT_DB_PASSWORD`: PostgreSQL database password. * `SIMPLEVAT_DB_PORT`: PostgreSQL database Port number. It is recommended to review and update these variables according to your specific configuration. > Note: Please ensure that sensitive information, such as passwords, are stored securely and not committed to version control. # Setting permissions {% hint style="info" %} **GitBook tip:** your product docs aren't just a reference of all your features, use them to encourage folks to perform certain actions and discover the value in your product. {% endhint %} ## Permission levels There are 4 types of permission levels in the product.
RoleCapabilities
AdministratorHas all admin privileges
EditorCan edit posts
ViewerCan only view posts
GuestCan only view posts they are inivted to
# Inviting Members {% hint style="info" %} **GitBook tip:** Try out a range of different content types to keep folks engaged and interested in each feature, some content types work for different chunks of information {% endhint %}
As a Guest User
As an Editor
As an Admin
# Managed Service Let our expert team handle your accounting software management, ensuring smooth operations and peace of mind. Focus on your business while we take care of software updates, security, and support. ## What is Managed Service (Coming Soon) Managed Service refers to a comprehensive and proactive approach to outsourcing the management and maintenance of specific IT systems, applications, or services to a third-party provider. In the context of SimpleAccounts, Managed Service entails entrusting the management of the accounting software to a team of experts from the company. Here's a detailed explanation of SimpleAccounts Managed Service: 1. **Expert Oversight:** With SimpleAccounts Managed Service, you benefit from the expertise of a dedicated team that specializes in managing accounting software. These professionals are well-versed in the intricacies of the system and have extensive experience in handling various accounting challenges. 2. **Smooth Operations:** The Managed Service team takes responsibility for the day-to-day operations of the accounting software. They ensure that the system runs smoothly, minimizing downtime, and optimizing performance. Any technical issues or glitches are promptly addressed, preventing disruptions to your accounting processes. 3. **Proactive Maintenance:** Rather than waiting for problems to occur, the Managed Service team takes a proactive approach to maintenance. They regularly update the software, apply security patches, and perform system checks to identify and address potential issues before they escalate. 4. **Security and Data Protection:** Data security is a top priority for SimpleAccounts Managed Service. The team implements robust security measures, including encryption, access controls, and firewalls, to safeguard your sensitive financial information from unauthorized access or breaches. 5. **Personalized Support:** With Managed Service, you have access to personalized support from the dedicated team. They are available to answer your questions, provide guidance, and offer assistance, ensuring that you get the most out of the accounting software. 6. **Scalability:** As your business grows, the Managed Service team can easily scale the system to accommodate increased demands. They can handle the expansion of your accounting needs seamlessly, saving you the hassle of adjusting and managing the software yourself. 7. **Cost-Effectiveness:** Opting for SimpleAccounts Managed Service can be cost-effective in the long run. Instead of investing in an in-house IT team to manage the software, you can rely on the expertise of the Managed Service professionals at a fraction of the cost. 8. **Peace of Mind:** With the responsibility of managing the accounting software delegated to a trusted team, you can focus on your core business operations with peace of mind. The Managed Service team ensures that your accounting software is in capable hands, allowing you to concentrate on strategic decision-making and growing your business. ## Partner's Managed Services SimpleAccounts offers Managed Services through its trusted partners, who are experts and certified in cloud solutions with leading cloud providers such as Azure, AWS, Google Cloud, DigitalOcean, Huawei Cloud, and others. These partners possess the technical proficiency and in-depth knowledge of cloud infrastructure to efficiently manage and maintain the accounting software on behalf of businesses. By collaborating with these experienced cloud solution providers, SimpleAccounts ensures that its Managed Services deliver the highest level of expertise and reliability. The partners handle essential tasks like system monitoring, software updates, security measures, and proactive maintenance to ensure smooth and secure operations of the accounting software. Through this strategic partnership model, SimpleAccounts extends its reach and enhances the value it offers to customers. Businesses can confidently rely on the skills of these certified cloud experts to optimize the performance of their accounting software, while they focus on core operations and growth initiatives. By leveraging the expertise of its cloud partners, SimpleAccounts aims to provide businesses with a seamless and hassle-free experience in managing their accounting software on cloud platforms, allowing them to fully maximize the potential of cloud technology while enjoying the benefits of Managed Services. # Income The Income module is a powerful tool designed to streamline the process of managing Customer Invoices and optimizing revenue generation for businesses. # Customer Invoices A customer invoice is a document or bill issued by you to the customer notifying the payment of goods or services. # Create and send invoices to a customer * Go to Income --> [Customer Invoices.](/product-guides/income/customer-invoices) * Click on +Add New Invoice towards the right of your screen. * Select the Customer Name from the drop-down list. * To add a new customer, click on +Add a Customer tab and fill in the details. * Enter the Invoice Number, Payment Terms, Invoice Date and Place of Supply. * Select the Product, review the Description, Quantity, Unite Price and VAT percentage. * To add more than one product to the invoice, click on +Add item button. * To create a new Product, click on the + Add New Product next to the +Add Item button and fill in the details. Select the Discount Type * Select "Fixed” and fill in the discount amount for fixed amount discount. * Select "Percentage” and fill in the discount percentage for percentage type of discount: the discount amount will be filled in automatically. * If needed, add: * Notes for the customer, for example your Bank Account details for the payment. * Receipt number and even upload a copy of the receipt as an attachment, including the description of the receipt attachment. * Click on Create and More to add another customer invoice. * Click on Create to create the Customer Invoice and move to another process. * The invoice(s) you created will appear in the list of customer invoices. # Send invoices to a customer * Go to Income --> Customer Invoices. * Click on +Add New Invoice towards the right of your screen. * Select the Customer Name from the drop-down list. * To add a new customer, click on +Add a Customer tab and fill in the details. * Enter the Invoice Number, Payment Terms, Invoice Date and Place of Supply. * Select the Product, review the Description, Quantity, Unite Price and VAT percentage. * To add more than one product to the invoice, click on +Add item button. * To create a new Product, click on the + Add New Product next to the +Add Item button and fill in the details. Select the Discount Type * Select "Fixed” and fill in the discount amount for fixed amount discount. * Select "Percentage” and fill in the discount percentage for percentage type of discount: the discount amount will be filled in automatically. * If needed, add: * Notes for the customer, for example your Bank Account details for the payment. * Receipt number and even upload a copy of the receipt as an attachment, including the description of the receipt attachment. * Click on Create and More to add another customer invoice. * Click on Create to create the Customer Invoice and move to another process. * The invoice(s) you created will appear in the list of customer invoices. # Check the status of an invoice To check the status of a customer invoice: * Go to Income --> Customer Invoices. * Look out for the invoice which you need to check the status of. * Filter by date or expense category to find a particular invoice. * Find the status of the invoice under status tab. # Edit the payment details on an invoice To edit or update a customer invoice: * Go to Income --> Customer Invoices. * Click on the drop-down button of the draft invoice you need to update from the list. * Select Edit and make changes. Click on Update. Note: You cannot directly edit an invoice which is already sent to the customer. In order to update the details of a sent invoice, you must change the status of the invoice to draft first and then follow the steps which are given above. # Update payment details on an invoice which is already sent (for which no payment has been recorded) To update the details of an already sent customer invoice: * Go to Income --> Customer Invoices. * Click on the drop-down button of the sent invoice you need to update from the list. * Select Draft to change the status back to draft. * Click on the drop-down button of the draft invoice you need to update from the list. * Select Edit and make changes. Click on Update. # Manually record payment on a customer invoice To record the payment of an invoice when a customer pays by any means: * Go to Income --> Customer Invoices. * Find the invoice in which you need to apply payment from the list of sent invoices. * Click on the drop-down button. Choose Record Payment. * The status of the invoice will now change to Paid. # Change date on an invoice To change the due date on a customer invoice: * Go to Income --> Customer Invoices. * Click on the drop-down button of the invoice you need to change the due date from the list. * Select Edit and make changes. Click on Update. Note: You cannot change the due date of an invoice that is already sent to the customer/supplier or recorded payment. In order to update the details of a sent invoice, you have to change the status of the invoice to draft and follow the steps given above. # Delete an invoice To delete a customer invoice: * Once invoice is in draft you can edit and proceed for Delete * Click on the drop-down button of the invoice you need to delete from the list. * Select Delete and click on Yes. # Sort invoices dating oldest to newest To sort customer invoices according to oldest to newest due date: * Go to Income --> Customer Invoices. * Navigate to DUE DATE column in the list of invoices. * Click on the drop-down near to Due Date box to sort due date from oldest to newest. # View paid invoices All the invoices you created appear in the list of invoices. To view paid invoices exclusively: * Go to Income --> Customer Invoices. * Filter the paid invoices by selecting Paid from the Status tab. * Now, you can view all the paid invoices on the screen. # Income Receipts # View invoices as receipts To view your income receipts: * Go to Income --> Income Receipts. * All the paid invoices appear in the list of income receipts. * Click on the receipt you want to view. Or * Go to Income --> Customer Invoices. * Filter the paid invoices by selecting Paid from the Status tab. * Click on the drop-down button of the invoice you want to view as receipt. * Click view. # Quotations # Create a quotation * Go to Income --> Quotation. * Click on Add New Request. * Enter the customer's name for which you are creating the quotation for. * Choose the expiration date and currency. * Choose the product from the drop-down menu. * Enter the quantity, price and VAT percentage. * Click on Create. * Click on Create and More to add another quotation. # Send a quotation to a potential customer To send a created quotation: * Go to Income --> Quotation. * Click on the blue drop-down of the quotation you need to send from the list of quotations. * Click on Send. Your quotation will be sent to the respected email id which you have provided while creating the customer. # Expense Simplify your expense tracking and enhance your financial management with SimpleAccounts' comprehensive Expense module. # Expenses Easily track and categorize all your company's expenses, including day-to-day operational costs, supplier invoices, and more. # Manually add Expenses To add expense: * Go to Expense --> Expenses. * Select the expense category and payee. * Enter expense date, currency, expense amount and other details. * Click on Create. Click on Create and More to add another Expense. # Send an expense note to the payee To send a created expense note to the payee: * Go to Expense --> Expenses. * Click on the blue drop-down of the expense you need to send from the list. * Click on Send. * Click on Post. # Supplier Invoices Streamline your supplier interactions with SimpleAccounts' Supplier Invoices feature. Keep a detailed record of your incoming supplier invoices, track their due dates, and manage payments efficiently. # Create and send an invoice to a supplier To create invoice for a supplier: * Go to Expenses --> Supplier Invoices. * Click on +Add New Invoice towards the right of your screen. * Select the Supplier Name from the drop-down list. * To add a new supplier, click on +Add a Supplier tab and fill in the details. * Enter the Invoice Number, Payment Terms, Invoice Date and Place of Supply. * Select the Product, review the Description, Quantity, Unite Price and VAT percentage. * To add more than one product to the invoice, click on +Add more button. * To create a new Product, click on the + Add New Product next to the +Add Item Button and fill in the details. * Select the Discount Type * Select "Fixed” and fill in the discount amount for fixed amount discount. * Select "Percentage” and fill in the discount percentage for percentage type of discount: the discount amount will be filled in automatically. * If needed, add: * Notes for the supplier, for example * Receipt number and even upload a copy of the receipt as an attachment, including the description of the receipt attachment. * Click on Create and More to add another supplier invoice. * Click on Create to create the Supplier Invoice and move to another process. * The invoice(s) you created will appear in the list of supplier invoices. # Send invoices to a supplier To send a supplier invoice which you have already created: * Go to Expense --> Supplier Invoices. * Click on the blue drop-down of the invoice you need to send from the list of invoices. * Click on Post. Your invoice will be sent to the respected email id which you have provided while creating the supplier. # Edit the payment details on a supplier invoice To edit or update a customer invoice: * Go to Expense --> Supplier Invoices. * Click on the drop-down button of the draft invoice you need to update from the list. * Select Edit and make changes. Click on Update. Note: You cannot directly edit an invoice which is already sent to the supplier. In order to update the details of a sent invoice, you must change the status of the invoice to draft first and then follow the steps which are given above. # Delete a supplier invoice To delete a supplier invoice: * Go to Expense --> Supplier Invoices. * Click on the drop-down button of the invoice you need to delete from the list. * Select Delete and click on Yes. # Update payment details for an already sent supplier invoice (with no recorded payment) To update the details of an already sent customer invoice: * Go to Expense --> Supplier Invoices. * Click on the drop-down button of the sent invoice you need to update from the list. * Select Draft to change the status back to draft. * Click on the drop-down button of the draft invoice you need to update from the list. * Select Edit and make changes. Click on Update. # Delete paid supplier invoice To delete a paid supplier invoice: * Go to Expense --> Supplier Invoices. * Click on the drop-down button of the sent invoice you need to delete from the list. * Select Draft to change the status back to draft. * Click on the drop-down button of the draft invoice you need to update from the list. * Click on Delete. # Purchase Receipts # View supplier invoices as receipts To view your purchase receipts: * Go to Expense --> Purchase Receipts. * All the paid invoices appear in the list of purchase receipts. * Click on the receipt you want to view. Or * Go to Expense --> Supplier Invoices. * Navigate to the invoices which shows Paid under the Status tab. * Click on the drop-down button of the invoice you want to view as receipt. * Click view. # Banking The banking section of SimpleAccounts application provides a gateway to add bank transactions to the account, reconcile bank account and make transactions compatible. # Manage Bank Accounts Connect your bank by adding your Bank Account and optimize your transactions for simplified operations. # Add bank account to SimpleAccounts To add a bank account to SimpleAccounts: * Go to Banking --> Bank Account. * Select Add New Account. * Enter all the Account Name, Currency, Opening Balance, Opening Date, Account Type and other details. * Choose whether the account is for personal or corporate. * Click on Create. * Click on Create and More to add another bank account. # Edit or update details of a bank account To edit or update bank account: * Go to Banking --> Bank Account. * Select the bank account number you want to update from the list of bank accounts. * Click on the Edit Account tab. Make the changes and click on Update. # Delete a bank account To delete a bank account: * Go to Banking --> Bank Account. * Select the bank account number you want to delete from the list of bank accounts. * Click on the Edit Account tab. * Click on the Delete button and select yes. # Manage Transactions Record and categorize incoming and outgoing payments, deposits, withdrawals, transfers, and other activities involving the bank account. # Add a transaction To add new transactions manually: * Go to Banking --> Bank Account. * Select the bank account number to which you need to add the bank transaction. * Click Add New Transaction, enter the details * Select Create Note: Bank Transaction date cannot be prior to the Opening Bank Account date. # Create new parsing template to import bank statement. A template can be created for the statement/transaction to be imported according to the user’s choice. To create new parsing template: * Go to Banking --> Bank Account. * Select the bank account number to which you need to add new parsing template. * Click on Import Statement Tab. * Select Create New Template * Add a Name and select the required Parameters. * Upload the required transaction file against Provide Sample. * Select the Date Format that matches with the one in the sample provided --> Apply # Import a transaction from your computer Transaction in accounting is an activity that affects your financial status of the business. It can be a sale, purchase, deposit, loan, delivery etc. Import the transaction details in spreadsheets to add them to SimpleAccounts. To import a transaction: * Go to Banking --> Bank Account. * Select the bank account number to which you need to add the bank transaction. * Click on Import Statement Tab. * Choose the parsing template and upload the required file. * Click on Parse File. # Reconcile a transaction {% hint style="info" %} Reconcile will only be successful if all the transactions are in Explained status and Current bank balance matches the SimpleAccounts Balance. {% endhint %} To reconcile a transaction with the bank statement: * Go to Banking --> Bank Account. * Click on the bank account number which you need to reconcile * Select Reconcile tab on top right corner of the page * Enter date and closing balance as per the date * Click on Reconcile # Match transaction with books / Explain a transaction Explaining a transaction helps to match the bank transaction with SimpleAccounts account. Moreover, it aids in accurate auditing to give insightful reports. E.g., Profit and Loss Report. To match transactions with books: * Go to Banking --> Bank Account. * Click on bank account number for which you need to explain transaction. * Click on Not Explained under Status of the transaction. * Enter the Transaction type and Category. * Click on Explain # Unmatch transaction with books /Unexplain a transaction To unmatch transaction: * Go to Banking --> Bank Account. * Click on the bank account number for which you need to unexplain transaction. * Click on Explained under Status of the transactions. * Select Unexplain * Now the transaction becomes Not Explained. # Match an Invoice with Bank Transaction To match invoice with Bank Transaction: * Go to Banking --> Bank Account. * Click on the bank account number for which you need to match invoice with transaction. * Note the transaction amount which is not explained. Now to match the invoice with the bank transaction, we need to create an invoice with the same transaction amount. * Go to Income --> Customer Invoices. * Select Add New Invoice. * Enter the details and add the same amount of the bank transaction you need to match with. * Click on Create. You will find the status of the created Invoice as Draft. * Select the drop-down button against the invoice and click Send. Now the status turns to overdue. To match with the bank transaction: * Go to Banking --> Bank Account. * Click on the bank account number for which you need to match invoice with transaction. * Navigate to the desired Transaction in the list and click on Not Explained. * Enter the Transaction type and Customer as in the invoice. * Click on Explain. If you direct to the status of the invoice now, you find it changed to Paid, as it has matched with the bank account. # Create new parsing template to import bank statement A template can be created for the statement according to the user’s choice. To create new parsing template: * Go to Banking --> Bank Account. * Select the bank account number to which you need to add new parsing template. * Click on Import Statement Tab. * Select Create New Template * Add a Name and select the required Parameters. * Upload the required transaction file against Provide Sample. * Select the Date Format that matches with the one in the sample provided --> Apply * Select the appropriate column heading against each column --> Save # Accountant The Accountant module in SimpleAccounts is a powerful auditing tool designed to streamline financial management, with a strong focus on ensuring accurate and transparent financial records. # Opening Balance Set your initial financial position. Ensure accuracy from the start and transition smoothly from previous accounting periods. # View opening balance of all the transactions # Add an opening balance manually # Journal Journal is a record of all the financial transactions of your business sorted by date. Also known as book of original entry, journal helps in further transfer or reconciliation of the data. # View journals # Manually add a journal entry # Reports Report gives you the detailed financial information of your business. These accounting reports provide you deep meaningful insights of your business performance. # View a Financial Report To view your financial report: * Click on the Reports module. * Choose the report you want to view from the different reports available. # Export or download a report To download any report: * Click on the Reports module. * Choose the report you want to download from the different reports available. * Click on the acrobat pdf icon on the right to download your report. * The report will be downloaded to your computer. # Print a Report To print a Report: * Click on the Reports module. * Choose the report you want to print from the different reports available. * Click on the print icon on the right to print your report. * Choose your requirements for printing. * Click on Print. # View Profit and Loss Report The profit and loss report or the income report details the total income and expenses of your business at a given point of time. To view your Profit and Loss Report: * Click on the Reports module. * Click on Profit and Loss Report under Financial Reports. * You can now view your company’s Profit and Loss Report. # View a report during a specific date. To view a report during a specific date: * Click on the Reports module. * Click on the report you want to view for the specific date. * Click on the Customize Report on the top left. * Choose the desired start date and end date. * Click on Run Report. # Master Master data is the core data that forms the basis of every transaction you do. Every entry made into the master reflects on your invoices, transactions and reports. # Chart of Accounts Chart of accounts is the list of account names or categories used while recording transactions in the account books. Find some of the common account names like cost of good sold, equity etc. # Categorize transactions To categorize your transactions into different accounts: * Go to Master --> Chart of Accounts. * Select Add New Account. * Enter the account name and choose the type of account you need to categorize that into. * Click on Create. Click on Create and More to add another chart of account. The account you created will now appear in the list of charts of accounts. # Add Chart of Accounts To add a chart of account: * Go to Master --> Chart of Accounts. * Select Add New Account. * Enter the name and select the type of chart of account. * Click on Create. Click on Create and More to add another chart of account. The account you created will now appear in the list of chart of accounts. # Edit the type of transaction in chart of accounts To change the type of transaction in an account: * Go to Master --> Chart of Accounts. * Select the account you want to update from the list of chart of accounts. * Make the changes and click on Update. Note: If you have already associated an account with a transaction, the type of account cannot be changed. Only the name of account can be updated. # Delete an account from the chart of accounts To delete an account: * Go to Master --> Chart of Accounts. * Select the account you want to delete from the list of chart of accounts. * Click on Delete. Note: If you have already associated an account with a transaction, that chart of account cannot be deleted. # Contact A contact is created as an individual or organization so that the user can track down the details when needed. It can be either a customer or supplier or both. # Add a customer To add a customer as a contact: * Go to Master --> Contact. * Select Add New Contact. * Enter the contact’s first and second name. * Under contact details, choose the contact type as Customer from the drop-down menu. * Enter your customer’s email, mobile number and other contact details. * Choose the currency used and fill in other invoicing details like Tax Registration Number(TRN) etc. * To verify your customer’s TRN, click on the Verify TRN option below. (Enter customer’s TRN and given security code to validate from the official site of Federal Tax Authority of UAE) * Click on Create. Click on Create and More to add another contact. The customer will now appear in the list of contacts. # Edit the details of a customer To edit or update the customer details: * Go to Master --> Contact. * Click on the customer you want to update from the list of contacts. Make the changes and click on update. # Delete a customer To delete a customer from your contacts: * Go to Master --> Contact. * Click on the customer you want to delete from the list of contacts. Click on the ‘delete’ button and select ‘yes’. Note: If you have already associated a contact with a transaction, that contact cannot be deleted. # Add a supplier To add a supplier as a contact: * Go to Master --> Contact. * Select Add New Contact. * Enter the contact name. * Choose the contact type as supplier from the drop-down menu. * Enter your supplier’s email, mobile number and other contact details. * Choose the currency used and fill in other invoicing details like Tax Registration Number (TRN) etc. * To verify your supplier’s TRN, click on the Verify TRN option below. (Enter supplier's TRN and given security code to validate from the official site of Federal Tax Authority of UAE) * Click on Create. Click on Create and More to add another contact. # Delete a supplier To delete a supplier from your contacts: * Go to Master --> Contact. * Click on the supplier you want to delete from the list of contacts. Click on the ‘delete’ button and select ‘yes’. Note: If you have already associated a supplier with a transaction, that contact cannot be deleted. # Product Product is the goods or services involved with your company. Every business places reliance on products to produce revenue. # Add a product To add a product: * Go to Master --> Product. * Select Add New Product. * Set the type of product as Goods or Service. * Enter the product name, product code, VAT percentage of the product, and select the category which the product belongs to. * Tick the sales information checkbox if you need to add details regarding that. * Enter the product selling price and choose the account.\* * Check the purchase information box so that you can enable inventory for that product. * Enter the product purchase price and choose the account.\* * Check the enable inventory box to track your stocks. * Click on Create. * Click on Create and More to add another Product. The product you added will now appear in the list of products. # Update the VAT details of a product As there is a recurring change of tax code in the market, it is necessary to keep the tax details of a product updated. SimpleAccounts helps you to edit the VAT details of any product at any point of time. To update VAT details of a product: * Go to Master --> Product. * Click on the drop-down menu against the product you want to update from the list of products. * Click on Edit. * Change the VAT percentage. * Click on Update. # Change the product category of a product To change the product category of a product: * Go to Master --> Product. * Click on the drop-down menu against the product you want to delete from the list of products. * Click on Edit. * Click on the ‘delete’ button and select ‘yes’. # Delete a product To delete a product: * Go to Master --> Product. * Click on the product you want to delete from the list of products. * Click on the ‘delete’ button and select ‘yes’. Note: If you have already associated a product with a transaction, that product cannot be deleted. # Product Category Product category helps you organize your products in categories. # Create a product category To create a product category: * Go to Master --> Product Category. * Select Add New Product Category. * Enter Product Category Code and Product Category Name. * Click on Create. * Click on Create and More to add another product category. The product category you added will now appear in the list of product categories. # Edit product category To edit or update product category: * Go to Master --> Product Category. * Click on the product category you want to update from the list of product categories. * Make the changes and click on update. # Change the Code of a Product category To change the Product category Code: * Go to Master --> Product Category * Click on the product category you want to update from the list of product categories. * Change the product category code. * Click on update. # Delete a product category To edit a product category: * Go to Master --> Product Category * Click on the product category you want to delete from the list of product categories. Click on the ‘delete’ button and select ‘yes’. Note: If you have already associated a product category with a transaction, that product category cannot be deleted. # VAT Category VAT is associated with goods or service. In SimpleAccounts, VAT category consolidates all the goods or services that have the same value of VAT. # Add a VAT category To add a VAT Category: * Go to Master --> Vat Category. * Select Add New Vat. * Enter VAT code name and percentage. * Click on Create. * Click on Create and More to add another VAT category. # Edit VAT category To edit or update VAT category: * Go to Master --> VAT Category: * Click on the VAT category you want to update from the list of VAT categories. Make the changes and click on update. # Delete a VAT category To delete a VAT Category: * Go to Master --> VAT Category. * Click on the VAT category you want to delete from the list of VAT categories. Click on the ‘delete’ button and select ‘yes’. Note: If you have already associated a VAT category with a transaction, that VAT category cannot be deleted. # Currency Rate Currency rate is the rate of exchange of a particular currency against another. In SimpleAccounts, you can add the conversion rate of any currency to UAE dirhams. # Add a currency rate conversion to UAE dirham To add a currency conversion rate: * Go to Master --> Currency Rate. * Click on Add New Currency Conversion. * Choose the Exchange Currency. (Currency which has to be exchanged to dirham) * Provide the existent exchange rate. * Click on Create. Click on Create and More to add another Currency Rate. # Add the currency rate from Indian rupee to UAE dirham To add a currency conversion rate from Indian Rupee to UAE dirham: * Go to Master --> Currency Rate. * Click on Add New Currency Conversion. * Choose the Exchange Currency as Indian Rupee. (Currency which has to be exchanged to dirham) * Provide the existent exchange rate. * Click on Create. Click on Create and More to add another Currency Rate. # Update the exchange rate of a currency To update the exchange rate: * Go to Master --> Currency Rate. * Click on Add New Currency Conversion. * Click on the currency you want to update the exchange rate of. * Change the exchange rate to the prevailing rate. * Click on Update. # Delete a currency rate To delete a currency rate: * Go to Master --> Currency Rate. * Click on Add New Currency Conversion. * Click on the currency you want to delete. * Click on Delete. --- [Next Page](/llms-full.txt/1)